Success Indicators
Finances:
- Raised $3,400 for Community Outreach, exceeding the class requirement of making at least $500 for charity
- Kept costs at a minimum, spending only $590
- Truax Indoor Center and the Omaha Room both allowed us to use their facilities for free
- The players from BASEbyPros coaching the camp donated their time
- All auction items were donated
Turnout:
- 54 kids participating in the camp
- Grades 2-8
- Mostly from the Corvallis/Albany area
- 60 attendees at the silent auction
- Kids from camp
- Parents
- Other community members
- Overall a good turnout considering we had roughly 3-4 weeks to spread the word about the event
Participant Satisfaction:
- Camp
- The kids enjoyed their time working with pro baseball players
- Some parents we spoke with did not know what to expect from a baseball camp organized by a group of
business students, but in the end everyone was happy about the quality of coaching the kids received for the
price that it cost and many thanked us for putting on such a nice camp for the kids
- Silent Auction
- People got really excited about the items we had up for bid
- Kids were able to get autographs from the coaches while they and their parents enjoyed some snacks and
socializing with the coaches
- Sponsors
- A couple of our sponsors stopped by the event and were happy with what they saw
- We maintained good relationships with all of the sponsors and thanked them for their support with a card and
camp t-shirt at the end
- Raised $3,400 for Community Outreach, exceeding the class requirement of making at least $500 for charity
- Kept costs at a minimum, spending only $590
- Truax Indoor Center and the Omaha Room both allowed us to use their facilities for free
- The players from BASEbyPros coaching the camp donated their time
- All auction items were donated
Turnout:
- 54 kids participating in the camp
- Grades 2-8
- Mostly from the Corvallis/Albany area
- 60 attendees at the silent auction
- Kids from camp
- Parents
- Other community members
- Overall a good turnout considering we had roughly 3-4 weeks to spread the word about the event
Participant Satisfaction:
- Camp
- The kids enjoyed their time working with pro baseball players
- Some parents we spoke with did not know what to expect from a baseball camp organized by a group of
business students, but in the end everyone was happy about the quality of coaching the kids received for the
price that it cost and many thanked us for putting on such a nice camp for the kids
- Silent Auction
- People got really excited about the items we had up for bid
- Kids were able to get autographs from the coaches while they and their parents enjoyed some snacks and
socializing with the coaches
- Sponsors
- A couple of our sponsors stopped by the event and were happy with what they saw
- We maintained good relationships with all of the sponsors and thanked them for their support with a card and
camp t-shirt at the end
Room for Improvement
Although we met all of our objectives, there are always areas that can be improved upon for even more success.
Advertising for the silent auction:
We did not do very much marketing directly to the people whose kids are grown up but would still want to come to the auction to bid on memorabilia and meet the pro players who were there. Attendance could have increased had we advertised to that segment and more money would have been raised from the auction items. The benefit of it being the size it ended up at was that it kept prices reasonable for parents to get their kids an item as a souvenir. However, there was the opportunity to raise more money had we focused more attention towards this group.
Pre-Registration:
We were challenged with estimating what the turnout would be because most participants waited until the last couple days before the event to sign up and we had a few more register at the door. That made it more difficult to know how many t-shirts to order and how much food to purchase. An idea for resolving this issue would be to offer a financial incentive to register early such as $10 off for people who register at least a week early, $5 off for registering the week of the camp/auction, and full price for those who sign up at the door. Getting more people to sign up early would help a lot with preparing the right amount of supplies.
Advertising for the silent auction:
We did not do very much marketing directly to the people whose kids are grown up but would still want to come to the auction to bid on memorabilia and meet the pro players who were there. Attendance could have increased had we advertised to that segment and more money would have been raised from the auction items. The benefit of it being the size it ended up at was that it kept prices reasonable for parents to get their kids an item as a souvenir. However, there was the opportunity to raise more money had we focused more attention towards this group.
Pre-Registration:
We were challenged with estimating what the turnout would be because most participants waited until the last couple days before the event to sign up and we had a few more register at the door. That made it more difficult to know how many t-shirts to order and how much food to purchase. An idea for resolving this issue would be to offer a financial incentive to register early such as $10 off for people who register at least a week early, $5 off for registering the week of the camp/auction, and full price for those who sign up at the door. Getting more people to sign up early would help a lot with preparing the right amount of supplies.